Platforms · SAP Fieldglass
SAP Fieldglass Implementation Services
Configuration, integration, supplier onboarding, and administration support for life sciences organizations running their contingent workforce program on SAP Fieldglass.
Viltis provides SAP Fieldglass implementation services to organizations that have selected the platform and need it configured around the way their business really approves and funds contract work. Fieldglass is most often chosen by enterprises already committed to the SAP environment, and that context shapes the engagement: the integration surface with your existing SAP systems, the alignment of cost centers and organizational structures with financial master data, and the expectations of stakeholders used to enterprise SAP deployment governance.
Overview
Where SAP environment context changes the work
What defines a Fieldglass engagement is rarely the platform configuration itself. It is everything the platform has to agree with. Cost centers, company codes, purchase requisition and purchase order flow, supplier master records, and worker data all live elsewhere in your SAP estate, and inconsistency between them causes far more disruption than any workflow decision.
We treat master data alignment as a first-phase activity rather than an integration detail, because reconciliation problems discovered after go-live are considerably harder to unwind.
Overview
Configuration for regulated environments
Beyond the standard configuration set, life sciences deployments need decisions that a general-industry implementation would not raise.
Job taxonomy that distinguishes regulated roles precisely enough to support rate benchmarking and qualification rules
Intake fields capturing GxP impact, site, and system access requirements at requisition rather than at onboarding
Approval routing that reflects delegation of authority across sites and legal entities, not a simplified hierarchy
Onboarding steps sequenced so provisioning depends on confirmed training completion
Assignment lifecycle handling that keeps tenure and access-expiry reporting accurate through extensions
Services procurement configuration for SOW engagements, including milestone and deliverable acceptance
Overview
Supplier onboarding and rate card loading
Supplier onboarding is where implementations quietly acquire the data problems that undermine reporting for years. Rate cards loaded inconsistently across suppliers, job categories mapped differently by each agency, and document expiry rules left unconfigured all produce a system that looks complete and reports badly.
We run supplier onboarding as a managed workstream with validation at each step, and we sequence it in waves so problems surface on the first group rather than across the whole base at once.
Overview
Ongoing administration and optimization
After go-live, the platform has to keep up with reorganizations, new legal entities, changing approval thresholds, supplier turnover, and periodic rate card refresh. Programs that treat administration as an afterthought find their configuration drifting away from the business within a year.
We provide ongoing administration and periodic optimization reviews that look at adoption, off-system engagement, cycle time by stage, and capability you are already paying for but not using that could take manual effort off your program team.
Benefits
What we bring to a Fieldglass program
Master data alignment handled early
Cost centers, company codes, and supplier records are reconciled with your SAP estate in phase one, not debugged after go-live.
Regulated intake and qualification gates
GxP impact capture and training-dependent provisioning are configured deliberately, not retrofitted after an audit finding.
Clean supplier onboarding
Rate cards, job mappings, and document rules are validated per supplier in waves, protecting the data quality your reporting depends on.
SOW engagements configured properly
Services procurement is set up with milestones and deliverable acceptance, instead of hourly labor wearing a different label.
Adoption tracked from week one
Off-system engagement and stage-level cycle time are monitored after go-live, while workarounds are still correctable.
Administration that keeps pace
Ongoing configuration support absorbs reorganizations, new entities, and rate refresh cycles without a fresh project each time.
FAQ
SAP Fieldglass service FAQs
Is Viltis an SAP partner or certified implementer?
We provide independent buyer-side services and make no claim of certification, partnership, or affiliation with SAP. Where an engagement requires vendor-delivered services, we work alongside them rather than representing them.
Can you work on an existing Fieldglass deployment?
Yes, and reconfiguration of an existing tenant is a common engagement. Deployments stood up quickly during an urgent program launch frequently need taxonomy, approval routing, and reporting revisited once real volume exposes the gaps.
Do you handle the technical integration work?
We scope, specify, and coordinate integrations and work alongside your IT team and any vendor technical resources. Where deep SAP technical development is required, that is delivered by your internal team or your SAP implementation partner with our functional specification.
Can services procurement be added after the staffing rollout?
Yes, and phasing it that way is often sensible. Establishing hourly labor workflow first lets the program stabilize before SOW engagements introduce milestone tracking and deliverable acceptance.
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Ready to talk through your program?
Bring us your current spend, supplier list, and compliance obligations. We will show you what a technology-enabled contingent workforce program would look like for your organization.